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Privacy Policy

We are HPO Technologies Limited.

If you have any questions about this notice please contact us at data@hpotechnologies.com or by writing to Grosvenor Arch, Battersea, London, England, SW11 8AB.

This notice was last updated on 01 October 2024

When does this notice apply?

This notice applies to the personal data that we process both:

How do you use my data?

As a data processor:

As a data controller:

Who do you share my data with?

Where do you store my data?

We store your data on our servers / third party servers which are based both in the UK and outside of the UK. When working with third parties we may need to transfer your personal data outside of the UK and / or EU.

Whenever we transfer your personal data outside of the UK and the EU, we ensure it receives additional protection as required by law. To keep this notice as short and easy to understand as possible, we haven’t set out the specific circumstances when each of these protection measures are used. You can contact us at data@hpotechnologies.com for more information about this.

How long do you keep my data for?

For the personal data we process as a data controller we will only retain your personal data for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements.

For the personal data we process as a data processor for our customers we will retain your personal data in accordance with our contract with our customer. Please contact your employer if you have any questions about how long they will retain your personal data or how long we will retain it on their instructions.

In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to improve the way we work and our services.

What are my rights under data protection law?

You have various other rights under applicable data protection laws, including the right to:

You also have the right to lodge a complaint with us or the Information Commissioner’s Office, the supervisory authority for data protection issues in England and Wales. If you are based in the EU you can find your relevant supervisory authority here.

Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.

If you would like to exercise your rights in connection with the personal data we process as a data controller, please contact us at data@hpotechnologies.com.

If you would like to exercise your rights in connection with the personal data we process as a data processor for your employer as our customer, please contact them directly. We cannot provide you with access to your personal data, delete your personal data or facilitate any of your other rights until your employer as our customer instructs us to do so.